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Electronic grade changes coming to CSU

November 2, 2011

A message to faculty from the Registrar's Office on electronic grade changes coming to CSU.

Dear CSU faculty,

In an effort to alleviate some of the administrative burden of the grade change process and to make life a little greener, the Registrar's Office is pleased to present the electronic grade change process.

This new process will be made available in ARIESweb on Jan. 1, 2012.

Once this electronic process begins, we will no longer accept the paper grade change forms for courses taught fall 2007 and forward (see below for limited exceptions).

The new process is straightforward; however, we encourage you to attend one of the training sessions below. This training will be especially beneficial for college deans and department chairs who will be approving these electronic grade changes.

Registration is not required to attend. All training sessions are in the Lory Student Center.

  • Nov. 14, 8:30 a.m. to 9:30 a.m., Room 208
  • Nov. 15, 10 a.m. to 11 a.m., Room 208
  • Nov. 29, 1 p.m. to 2 p.m., Room 208
  • Nov. 30, 2 p.m. to 3 p.m., Room 208
  • Dec. 1, 1:30 p.m. to 2:30 p.m., Room 210

I'm sure most of you would agree that the current grade change process is cumbersome at best. We anticipate several benefits once this new process has been implemented:

A significant reduction in paper forms

The paper grade change form will be required for:

  • Grade changes for courses taught prior to fall 2007;
  • Changes in course credits (variable credit courses only);
  • Grading for students who enrolled in the wrong section.

Reduced time and errors

  • Student data is retrieved by the electronic grade change system and does not have to be transferred to a paper form;
  • Entered data is validated up-front at the time of entry;
  • "Wet" signatures are not required;
  • Grade change requests may be submitted from wherever the requestor is able to log-in to ARIESweb;
  • Grade changes may be approved from wherever the approver is able to log-in to ARIES Workflow.

Reduced administrative overhead

  • Authorization memos to pick-up and deliver grade change forms are not required for electronic grade changes;
  • Physically moving the grade change forms from place to place for completion, signatures, and processing is not required for electronic grade changes;
  • Increased situational awareness;
  • The student and instructor are notified via email when a grade change request has been processed or if it has been denied.

This improved process will be better for the students, easier for faculty and staff, and faster for everyone.

We look forward to seeing you at one of the training sessions listed above. In the meantime, if you have any questions, please contact the Registrar's Office at

- Jerry A. Becker, Associate Registrar, Systems